November 2001

PART I - (Name)

This Club shall be known as the OKANAGAN MISSION YOUTH SOCCER ASSOCIATION.

The purpose of the Club shall be to foster, and develop the game of Soccer amongst all youth living within the Okanagan Mission and to encourage, through soccer, development of skill, regular healthy exercise and a sportsmanlike attitude. Notwithstanding the stated area, young people living outside this area may be accepted as club players.

The Okanagan Mission Youth Soccer Association is affiliated with the Central Okanagan Youth Soccer Association and the British Columbia Soccer Association and is subject to the rules and regulations of those bodies. Affiliation is a requirement of organized soccer in British Columbia and is unalterable.

Dissolution of the Okanagan Mission Youth Soccer Association shall be effected by a vote of 75% of the voting members, passed at a Special Meeting called for that purpose. In the event of dissolution of the Association, the assets of the association remaining after satisfaction of its liabilities and the proposed dissolution costs, would be returned in equal shares to the players registered in the current year or the previous year if dissolution took place after the fiscal yearend.

• The provisions of PART IV are unalterable.

1. Whenever they appear in these by-laws:

1. the word "Club" shall mean Okanagan Mission Youth Soccer Association.
2. the letters BCSA shall mean British Columbia Soccer Association.
3. the word "Board" shall mean the Board of Directors of the Club.
4. the word "director" shall mean a member of the Board of Directors of the Club.
5. a "motion" shall mean a formal proposal made verbally at a general meeting of the club.
6. a "resolution" shall mean a formal proposal made in writing and received by the secretary of the Club 21 days prior to a general meeting of the Club.
7. Interpretation of the Club bylaws, regulations, or of any other Club matters not provided herein shall be referred to the Board whose decision shall be binding on all parties.
8. a "quorum" shall mean a simple majority of the voting directors at all meetings.
9. applicable rules of order shall be "Roberts Rules of Order".

2. Membership of the Club shall be as follows:

1. A person becomes a member in good standing when he/she verbally agrees to act as a coach, or an assistant coach of a club team, or is a parent or guardian of a player registered with the club or a district premier team and resides within the club boundaries being "the area bounded by the east side of Okanagan Lake, KLO Road, Benvoulin Road, Fisher Road, and Mission Creek, including South and East Kelowna".
2. Honorary members - those individuals who in the opinion of the directors have made a worthy contribution to the Club, or may make a worthy contribution to the club, and are therefore elected to Honorary Membership by a simple majority of the directors.
3. Each member is entitled to one vote at each general or special meeting.

3. Every member shall uphold the constitution and comply with these bylaws. Members failing to uphold the Constitution and Bylaws, or engaging in conduct deemed to bring the game or the Club into disrepute, may be expelled by a simple majority decision of the board of directors at a meeting convened for that express purpose.

4. A member shall cease to be a member and a member in good standing upon ceasing his/her association with the Club or a Club team, except for Honorary members.

5. The Annual General Meeting of the Association and it's members shall be held in the month of November in each year.

6. The Board may, when they think fit, convene a general meeting.

7. An extraordinary general meeting shall be called within 30 days when written notice is received by the administrator from a simple majority of directors.

8. Notice of a general meeting of the Club shall specify the place, day and hour of the meeting and general purpose of the meeting. This notice shall be given to each member by the administrator of the Board 21 days prior to the meeting.

   PART IV - Proceedings at General Meetings

    

9. A quorum is a simple majority of voting delegates, and if a quorum is not present within thirty minutes of the specified time the meeting stands adjourned. No business shall be conducted without a quorum. The meeting shall be reconvened by the Board.

10. Business:

1. The following business shall be conducted at an extraordinary general meeting of the Club:

1. recognition of voting entitlement;
2. consideration of the purpose or purposes for calling the meeting as specified in writing by the directors requesting the meeting.

2. The following business shall be conducted at an annual general meeting of the Club:

1. roll call;
2. recognition of voting entitlement;
3. the reading of the minutes of the last annual general meeting of the Club;
4. correspondence;
5. officers’ reports including that of the Chairperson and treasurer;
6. unfinished business from the last annual general meeting;
7. the election of directors;
8. amendments to the Club constitution in the form of a resolution;
9. the other business that, under these bylaws, ought to be transacted at an annual general meeting, or business which is brought under consideration by the notice convening the meeting.

11. The Chairperson of the Club, the Vice-Chairperson or in the absence of both, one of the directors present, shall preside over the general meeting of the Club. If at a general meeting of the Club there is no Chairperson, no Vice-Chairperson or other directors present, or none of these are willing to chair the meeting then the members shall elect a chairperson.

12. Each member is entitled to one vote. Voting entitlement shall be recognized when a member presents himself or herself to the secretary.

13. No member of the Board shall vote on any matter directly affecting him or herself, or any team in which they are holding office.

14. The chairman is not entitled to vote unless there is an equality of votes in which case the chairman shall vote.

15. At the discretion of the Board voting shall be by a show of hands or by ballot.

16. Changes to this constitution and bylaws may be made at an annual general meeting of the Club, upon an affirmative vote of 75% of those members present. Notice of resolution of changes to the constitution and bylaws must be made in writing to the administrator not later than 30 days prior to the Annual General Meeting and the administrator shall give notice of the proposed changes when notice of the annual general meeting is given.

     

    PART V – Officers and Directors

     

17. The Board may exercise all the powers and do all the acts and things that the Club may exercise and do, and which are not by these bylaws or by statute or otherwise lawfully directed or required to be exercised or done by the Club in a meeting of the Club, but subject, nevertheless to:

1. all laws affecting the Club;
2. these bylaws; and

3. rules, not being inconsistent with these bylaws, which are made from time to time by the Club in a meeting of the Club.

18. No rule, made by the Club in a meeting of the Club, invalidates a prior act of the Board that would have been valid if that rule had not been made.

19. Procedures for election of the Chairperson, Vice-Chairperson, treasurer, secretary and directors shall be specified by the Board.

20. An election of a director may be made by acclamation.

21. The Board may at any time and from time to time appoint a member as a director to fill a vacancy in the directors. A director so appointed holds office only until the conclusion of the next annual general meeting of the Club but is eligible for re-election at that meeting for the remainder of the director’s term.

22. The members may by resolution remove a director before the expiration of his term of office, and may elect a successor to complete the term of office. The resolution must be accompanied with a statement of the reason for removal.

     

    PART VI- Proceedings of Officers and Directors

     

23. The Board may meet together at the places they think fit to dispatch business, adjourn and otherwise regulate their meetings and proceedings, as they see fit.

24. A simple majority of the directors may at any time request a meeting of the Board of directors of the Club, and the secretary, on request of the directors, shall convene a meeting of the Board of directors of the Club.

25. The quorum necessary to transact business of the Board shall be a majority of the directors then in office.

26. The Chairperson shall chair all meetings of the Board, but if at a meeting the Chairperson is not present within 30 minutes after time appointed for holding the meeting, the vice-chairperson shall act as chairman; if neither of these are present the directors present may choose one of their number to be chairman at that meeting.

27. Questions arising at a meeting of the Board shall be decided by a simple majority of votes. The chairman shall only vote in the case of an equality of votes.

28. The directors may delegate any, but not all of their powers to committees consisting of a director, directors, or members as they think fit.

     

    PART VII - Duties of Officers and directors

     

29. The Chairperson shall preside at all meetings of the Club and of the Board. The Chairperson is the chief executive officer of the Club and shall supervise the other officers in the execution of their duties.

30. The vice-chairperson shall carry out the duties of the Chairperson during his absence.

31. The administrator shall:

1. conduct the correspondence of the Club;
2. issue notice of meetings of the Club and Board;
3. have custody of all records and documents of the Club except those required to be kept by the treasurer, equipment managers, and secretaries of appointed committees;

32. The secretary shall:

1. keep minutes and distribute the minutes of all meetings of the Club and Board;
2. maintain the register of voting members.

33. The treasurer shall:

1. keep the financial records, including books of accounts
2. render financial statements to the members and Board;
3. handle remuneration of referees.

34. All directors must accept an area of responsibility as required. Directors are expected to attend all meetings. Any member of the Board absenting himself from three consecutive meetings of the Board without just cause, or wilfully neglecting his duties to the Club may be determined to have forfeited his position on the Board. Such determination shall be made by a majority vote of the Board.

35. The Chairperson, Vice-Chairperson, Treasurer and the Administrator shall be the signing authorities. Signatures of any two of these four signing authorities are required to authorize a contract or expenditure.

     

     

    PART VIII- Fees, Funds, and Borrowing

     

36. In order to carry out the purposes of the Club:

1. The directors may, once each playing season, set the fees to be paid by club players. Once set, those fees shall remain at the rate set for the remainder of that playing season.
2. The directors may specify the fund-raising means, to raise additional funds required over and above those raised by playing fees.
3. Borrowing funds on behalf of the club shall not take place at any time unless approved by special resolution at a general meeting and authorized by 75 % of those votes entitled to be cast at that meeting.

 

PART IX - Notices to Members

 

37. Not less than 14 days’ written notice of a general meeting shall be given to those members entitled to receive notice of a general meeting. However, those members may waive or reduce the period of notice for a particular meeting by unanimous consent in writing. Notice of a general meeting of the Club shall specify the place, day and hour of the meeting and the general purpose of the meeting.

These bylaws shall not be altered or added to except by special resolution.